Three to Six Months Ahead:

• Select a Chairperson to preside over the organizing of the event and to recruit volunteers.
• Select a date, golf course and caterer if food will be served.
• Decide on the formal of the event and any other activities that will be included.
• Put together a flyer and registration process.
• Determine where other revenue can be gained, i.e., hole sponsors, raffles, special contests, if the outing will be self-supporting or if the company will contribute funds, any donated printed materials, etc.

One to Six Months Ahead:

• Recruit golfers, get the word out, advertise.
• Contact Vendors and/or begin to solicit donations of prizes, gifts or raffle items.
• Look for several different avenues to advertise your event.
• Keep in touch with the course and let us know if you need any assistance.

One to Six Weeks Ahead:

• Begin assigning foursomes.
• Start to finalize sponsors/prizes.
• Prepare any printed materials such as hole sponsor signs, programs, raffle tickets, alphabetical name lists, etc.
• Make a last effort push to recruit more golfers.
• Keep the course/caterer apprised as to the number of golfers.

One to Two Weeks Ahead:

• Finalize prizes, donations, raffle items, gift packets.
• Send list of players to course.
• Make any last minute changes and keep course and caterer informed.
• Make a checklist of materials needed the day of the event.

One Day Prior to the Event:

• Pack everything in your vehicle the night before, go over your checklist to make sure nothing is forgotten.
• Call all volunteers
• Make any emergency changes and keep the course informed.
• Be sure you have everything the course and caterer will need for payment.
• Get some sleep.

After the Event:

• Reserve a date for next year.
• Send a thank you note to each player and sponsor and ask for feedback, both good and bad, to help you.
• Prepare for next year’s event.